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Regulation

Regulation Odesa Half Marathon 2018

1. Date, Time and Location

Date: August 26, 2018
Time: 07:00 a.m.
Location: Odesa
Start and finish points: 1 Chaikovskoho Lane, by the Opera Theatre

2. Race Objectives

«Odesa Half Marathon» (hereinafter – the Race) is held to popularize and promote mass running events in Ukraine, as well as:

  • to popularize and promote healthy lifestyle
  • to develop mass sports
  • to integrate Ukraine into the global marathon movement
  • to inform, nurture and motivate Ukrainian public, to facilitate achievement of personal athletic goals, to stimulate growth of sports achievements among the country’s wide grass-root population.
3. Organizers, Patronage and Sponsors

NGO “Run Ukraine” serves as the Race Organizer.
Under the patronage of Odesa R Athletic Federation

The Organizer establishes an Organizing Committee from among its own staff, as well as engages different sport-specific specialists.
The Organizing Committee includes:

  • Odesa City Mayor Trukhanov H. L. – Head of the Organizing Committee
  • Race Director, Chernitskyi D.L.
  • Project Manager, Tretiakov I.O.
  • President of the Odesa Regional Athletic Federation – Honcharenko O.
  • Athletes Manager Lishchynska I. A.
4. Event Program

August 25, 2018:

10:00 – 20:00 – Distribution of starter’s packages to the participants  by address Terminal 42, 4th floor (Rishelievska Street, 33).

August 26, 2018:

07:00 – Opening of the «Race Village», Chaikovskoho Lane, by the Opera House.

07:00 – 16:00 – Luggage storage available;

08:00 – Start on the courses 21.0975 km, relay 3х5+1х6.097, relay 1х10+1х11.097;

08:20 – Start on the 5 km course, participants of Security Cup;

09:30 – Award ceremony for absolute winners on the 5 km course, Security Cup;

09:45 – Award ceremony for absolute winners on the 21.0975 km course, relay 3х5+1х6.097, relay 1х10+1х11.097;

10:45 – Workout with Olena Hovorova;

11:00 – Opening of the starting block for the 2 km course, Family Run;

11:05 – Start on the 2 km course;

11:25 – My First Kilometer with Herbalife. Opening of the starting block;

11:30 – My First Kilometer with Herbalife. Start;

11:50 – Start Junior Run 1000 m (girls);

12:00 – Start Junior Run 1000 m (boys);

12:10 – Kids Run 500 m (girls);

12:20 – Kids Run 500 m (boys);

12:30 – Baby Run 100 m (general run);

12:35 – Award ceremony on the 2 km course;

12:45 – Award ceremony on the 1000 m, 500 m courses;

12:55 – Award ceremony in age groups on the 21.0975 km course, City Cup, the biggest running club;

16:00 – Closing of the “Race Village”

You need to arrive at 1 Chaikovskogo Lane, by the Opera House one hour before your race to have time to change, leave your luggage, find your starting block and warm up.

5. Race Entry Conditions

Participants may enter the Race in case they provide all the documents upon receiving the starter’s package:

  • A starter’s letter printed out and signed by the participant (the starter’s letter can be found in the personal profile or in the e-mail box after a successful payment);
  • An ID certifying the age of the participant (required for all participants);
  • A document certifying the right for free participation in the Race or for a discount payment of entry fees.

Citizens of Ukraine must have one of the documents:

  • Original copy of a valid certificate of health valid at the time of the Race with the signature and seal of the doctor and the seal of the medical institution issuing the race stating that the participant may be admitted to participate in the Race on the course of his/her choice (required only for all participants on 21.0975 km course);

or

  • Accident insurance that MUST cover participation in sports competitions and MUST have athletics specified as the type of sport.

Foreign citizens must provide:

  • Accident insurance that MUST cover participation in sports competitions and MUST have athletics specified as the type of sport.

All registered participants bear sole responsibility for their own lives and health regarding the competition, and sign corresponding statement.

  • Participants aged 14 through 15 (for the course of 5 km) and participants aged 15 (for the course of 10 km) must also provide Parental (legal representative) consent to participation of a minor in the race on the courses of 5 km or 10 km (Annex 2 or Annex 3 respectively)

All registered participants bear sole responsibility for their own lives and health regarding the competition, and sign appropriate statement.

Please, notice!

  • Starter’s package and participant’s race bib number will not be provided in case of failure to provide a proper ID;
  • Medical documents provided to the Mandate Committee are not returned;
  • A photocopy of the certificate of health or insurance is accepted by the Committee only upon presentation of the original.
  • Medical documents should be issued not earlier than 6 months prior to the Race.
  • Only participants aged 18 or older are admitted to the courses of 21.0975 km. The age of a participant is determined as of the current year based on submitted documents.
6. Courses and Routes

Route of the 21.0975 km course

Track surface: 70 % – blacktop, 30 % – paving;

Total elevation gain – 100  meters.

The start and finish lines of all courses are located in the same spot.

Total number of laps – 1

Route of the Relay 3х5+1х6.0975 km

Route of the Relay 1х10+1х11.0975 km

Route of the 5 km course:

Route of the 2 km course:

7. Registration for the Race

Participants are allowed to enter the Race provided proper and timely registration for the Race.

Registration is available on-line on the Organizer’s website https://odesahalfmarathon.org/

Online registration of participants is open from 19 December 2017 through 26 June 2018 (in case of available places).

There will be no registration on the day of the Race.

The Organizer of the Race has the right to suspend or completely close the registration without any prior notification in case of reaching an established limit of participants.

A participant is considered registered if an application is filled out and entry fee is paid.

The registration fee paid by the participant is non-refundable no matter the circumstances. For instance, if a participant is unable to participate in the Race, to complete the course of choice or finish it within the given time limits or in case of disqualification or if the Race is cancelled due to force majeure circumstances, etc.

The registration is considered cancelled in case submitted data is inaccurate and/or false. In case of registration cancellation entry fee is not refunded.

Paid registration cannot be cancelled, entry fees are non-refundable.

8. Entry Fee

Entry fee for the course of 21.0975 km is 650 UAH basic fee and 490 UAH for members of NGO until 07 February, 2018;

Entry fee for the course of 21.0975 km is 765 UAH basic fee and 610 UAH for members of NGO from 08 February, 2018 through 31 May, 2018;

Entry fee for the course of 21.0975 km is 950 UAH basic fee and 760 UAH for members of NGO from June 1, 2018 through August 22, 2018

Entry fee for the course of 21.0975 km is 1,325 UAH basic fee and 1060 UAH for members of NGO from August 23, 2018 through August 25, 2018.

Entry fee for the relay 3х5+1х6.0975 km is 2,800 UAH basic fee and 2,240 UAH for members of NGO until May 31, 2018;

Entry fee for the relay 3х5+1х6.0975 km is 3,200 UAH basic fee and 2,560 UAH for members of NGO from June 01, 2018 through August 22, 2018;

Entry fee for the relay 3х5+1х6.0975 km is 3,800 UAH basic fee and 3,040 UAH for members of NGO from August 23, 2018 through August 25, 2018.

Entry fee for the relay 1х10+1х11.0975 km is 1,400 UAH basic fee and 1,120 UAH for members of NGO until May 31, 2018;

Entry fee for the relay 1х10+1х11.0975 km is 1,600 UAH basic fee and 1,280 UAH for members of NGO from June 1, 2018 through August 22, 2018

Entry fee for the relay 1х10+1х11.0975 km is 1,900 UAH basic fee and 1,520 UAH for members of NGO from August 23, 2018 through August 25, 2018.

Entry fee for the course of 5 km is 450 UAH basic fee and 360 UAH for members of NGO until February 07, 2018;

Entry fee for the course of 5 km is 450 UAH basic fee and 360 UAH for members of NGO from February 08, 2017 through May 31, 2018;

Entry fee for the course of 5 km is 500 UAH basic fee and 400 UAH for members of NGO from June 01, 2018 through August 22, 2018

Entry fee for the course of 5 km is 550 UAH basic fee and 440 UAH for members of NGO from August 23, 2018 through August 25, 2018.

Entry fee for the course of 2 km is 250 UAH by August 25, 2018.

Entry fee for the course of 2 km Family Run is 350 UAH for adults and 30 UAH for children ages 1 through 16 by August 25, 2018.

Money transfer commission is not included in the entry fee amount stated above.

Entry fee payment is to be made online using the Organizer’s website www.runukraine.org.

9. Starter's Packages, Receiving Starter's Packages

The starter’s packages will be distributed on August 25, 2018 by address Terminal 42, Rishelievska Street, 33, 4th floor.

The “starter’s package” of a participant on the course of 21.0975 km includes:

  • Race bib number with participant’s name (for those registered by August 01, 2018)
  • Finisher’s medal (awarded if the course is finished within the time limit)
  • Results capturing electronic chip
  • Plastic backpack
  • Changing rooms and storage room services
  • Food stations at 5 km, 10 km, 15 km and at the finish line
  • Map of the route
  • Participant’s Guide
  • Special offers from the partners
  • Music along the route
  • Official event wristband
  • Finisher’s package: an apple, a banana, water, refreshment stations along the route
  • Admission to sport goods exhibition SportExpoUA 2018

The “starter’s package” of a participant on the course of 5 km includes:

  • Race bib number with participant’s name (for those registered by August 01, 2018)
  • Results capturing electronic chip
  • Plastic backpack
  • Changing rooms and storage room services
  • Food stations at the finish line
  • Map of the route
  • Participant’s Guide
  • Special offers from the partners
  • Music along the route
  • Official event wristband
  • Finisher’s package: an apple, a banana, water
  • Admission to sport goods exhibition SportExpoUA 2018

The “starter’s package” of a participant on the relay course 3×5+1×6.0975 km includes:

  • Race bib number with participant’s name (for those registered by August 01, 2018) – 4 pcs.
  • Finisher’s medal (awarded if the course is finished within the time limit) – 4 pcs.
  • Results capturing electronic chip – 1 piece per team
  • Plastic backpack – 4 pcs.
  • Changing rooms and storage room services
  • Food stations at 5 km, 10 km, 15 km and at the finish line
  • Map of the route – 4 pcs.
  • Participant’s Guide – 4 pcs.
  • Special offers from the partners
  • Music along the route
  • Official event wristband – 4 pcs.
  • Finisher’s package: an apple, a banana, water – 4 pcs.
  • Admission to sport goods exhibition SportExpoUA 2018

The “starter’s package” of a participant on the relay course 1×10+1×11.0975 km includes:

  • Race bib number with participant’s name (for those registered by August 01, 2018) – 2 pcs.
  • Finisher’s medal (awarded if the course is finished within the time limit) – 2 pcs.
  • Results capturing electronic chip – 1 piece per team
  • Plastic backpack – 2 pcs.
  • Changing rooms and storage room services
  • Food stations at 5 km, 10 km, 15 km and at the finish line
  • Map of the route – 2 pcs.
  • Participant’s Guide – 2 pcs.
  • Special offers from the partners
  • Music along the route
  • Official event wristband – 2 pcs.
  • Finisher’s package: an apple, a banana, water – 2 pcs.
  • Admission to sport goods exhibition SportExpoUA 2018

The “starter’s package” of a participant on the course of 2 km includes:

  • Race bib number with participant’s name (for those registered by August 01, 2018)
  • Plastic backpack
  • Changing rooms and storage room services
  • Food stations at the finish line
  • Map of the route
  • Participant’s Guide
  • Special offers from the partners
  • Music along the route
  • Official event wristband
  • Finisher’s package: an apple, a banana, water
  • Admission to sport goods exhibition SportExpoUA 2018

The participant must pick up his/her starter’s package on the designated distribution date. Starter’s package ownership rights are transferred to the participant on the distribution date, regardless of his or her presence or absence. In case of no show, the Organizers take on the responsibility of preserving the goods for one calendar month starting from the date of the Race. During this month the participant can obtain it directly from the Organizers or arrange to have it delivered by the courier service at his or her own expense. After one calendar month from the date of the Race is over, the Organizers withdraw any liability for the security of the product and become entitled to dispose of it at any moment.

Participants are to pick up starter’s packages in person upon presenting the starting letter and ID.

Participants that failed to join the Race can obtain their starter’s package within 10 days after the competition at the Organizer’s office, having preliminary sent notification about their intention to do so by e-mail: [email protected] They also can place a request to have it delivered to a specified address.

Delivery of starter’s packages is done at the expense of the participant. If possible, the Organizer arranges for partners to provide free delivery.

10. Team competitions (teams and relay) of athletes

Mixed teams from commercial and non-profit organizations consisting of 2 or 4 persons are permitted to participate in the relay.

If the organization can not find 4 members from inside organization, it can invite volunteers.

In the relay race participation of all four (or two) team members is mandatory.

The team is considered registered if its representative filled out the application, registration form and paid the entry fee for the team.

The procedure of assigning participants with a particular stage of relay is performed at registration. The order of participants can be changed through August 25, 2018 in your personal profile on the website runukraine.org.

During the relay race the procedure of the baton transfer should take place only in the transfer zone.

Infringement of any of the above rules will result in disqualification of the entire team.

The result of the last participant at the finish of the fourth stage of the relay is considered to be the result of the relay.

The result of the team scoring is the sum of the official results of all four (or two) team members.

Payment for participation in the corporate relay is performed by bank transfer on the basis of invoice issued by the Organizers. Documents confirming the payment should be sent to the email [email protected] no later than 10 days prior to the event. All questions in regard to organization of corporate relay are to be sent to the email address [email protected].

10.1 For corporate teams:

There are several options of participation for companies:

  • Team participation (any course and any number of participants);
  • Chamber Cup (relay 3×5 km + 1×6 km)

Chamber Cup:

Mixed teams from commercial and non-profit organizations are permitted to participate in the relay.

Organization may form one or more teams for a corporate relay. The number of teams from one organization is unlimited.

The Chamber Cup will have award ceremony for the winning teams taking the 1, 2, and 3 place. Company’s name will be placed on the Chamber Cup participants’ bib number.

Attention!

  • Chamber Cup teams will also take part in the overall ranking of relay teams.

Security Cup – 5 km:

Mixed teams of commercial and non-profit organizations (from the field of civil security) are permitted to participate in the race:

  • Free participation
  • Maximum number of participants in a team – 4 people
  • Maximum number of teams from one non-profit organization – 3 teams
  • Total number of participants – 48 people (12 teams)

Security Cup will determine winners and have award ceremony for men and women that won 1, 2 and 3 places.

They will also determine the winning team and award the team for winning the 1st place.

Also Security Cup teams will take part in the overall ranking among men and women on the 5 km course.

In case of questions regarding terms of registration, please email [email protected]

Contact person: Milana Remizova +38 (068) 847-60-10

11. Food and Hydration Stations

Food stations and hydration stations are located at 5; 10; 15 km and at the finish line. They have water, medical care, food, toilets and volunteer assistance available.

12. Award ceremony

21.0975 km course:

For the 21.0975 km course the award is given to those winning places 1 through 5 among men and women in absolute championship.

Prize scale (currency – hryvnia, UAH):

Place Men Women
1 6500 6500
2 5000 5000
3 4000 4000
4 3000 3000
5 2000 2000

For the 21.0975 km course the award is given in age groups, places 1 through 3:

Men: 18-22, 23-29, 30-39, 40-49 50-59, 60-69, 70 and older

Women: 18-22, 23-29, 30-39, 40-49, 50-59, 60-69, 70 and older

The age group is assigned based on the age of the participant as of December 31 of the current year.

Award winners and medalists receive monetary rewards and prizes.

Age group Men Women
1 place 2 place 3 place 1 place 2 place 3 place
18-22 1000 500 250 1000 500 250
23-29 1000 500 250 1000 500 250
30-39 1000 500 250 1000 500 250
40-49 1000 500 250 1000 500 250
50-59 1000 500 250 1000 500 250
60-69 1000 500 250 1000 500 250
70+ 1000 500 250 1000 500 250

Please, notice:

 

  • the absolute championship winners of the course 21.0975 km places 1 through 5 among men and women cannot be awarded in age groups
  • Participants participating in wheelchairs or using any other mechanical device on the course may not be awarded in absolute championship or in age groups on any course

 

 

5 km course

For the 5 km course the award is given to those winning places 1 through 3 among men and women in absolute championship.

The award winners and medalists receive prizes.

2 km course

For the 2 km course the award is given only to those winning 1 place among men and women in absolute championship.

The winners receive prizes.

Relay

For the relay 3×5+1×6.0975, including ChamberCup, the award is given to teams winning places 1 through 3 in absolute championship.

Winners and medalists receive prizes.

For the relay 1×10+1×11.0975, the award is given to teams winning places 1 through 3 in absolute championship.

Winners and medalists receive prizes.

 

City Cup

The Cup is awarded to those demonstrating the best time on the course 21.0975 km among athletes that stated “Odesa” as their city on the registration form. Men and women awarded separately.

 

Nomination “The biggest running club”

Award for the running club which reached the maximum number of registered participants of the Race on any course